Your accountant is asking for things. Spend 30 minutes on this first.

If you run a small business, EOFY probably means one thing right now — your accountant is asking for things you may not have organised yet.

But before you focus on the paperwork, it's worth spending 30 minutes on your tech. Because the systems you start the new financial year with are the ones you're stuck with until next June.

Here's the practical checklist we use at King IT when a small business owner comes in for an EOFY review.

1. Where are your business files actually stored?

On the laptop? On a USB stick somewhere? Half on email, half on the desktop, some on a hard drive that hasn't been plugged in since March?

If your business files aren't in one place, automatically backing up to the cloud, you're one spilled coffee away from losing them. Cloud Backup Setup is one of the quickest, cheapest things we do — and it's the difference between a bad day and a closed business.

2. Is your business email reliable?

If you're still on a BigPond, iiNet or other ISP email address — that's a problem worth solving this EOFY. ISP email accounts drop out, lose messages, are harder to access on multiple devices, and tie you to a provider you might want to leave one day.

Moving to a proper Gmail or Microsoft 365 setup is straightforward. We do the BigPond Email Migration regularly. Your address stays the same to your customers, but the system behind it actually works.

3. Who else has access to your accounts?

Old staff. Former bookkeepers. The web designer you used four years ago. The person who set up your Xero login. Every one of those is a door you didn't realise was still open.

EOFY is the right time to audit it. Who has admin access to your email, your accounting software, your business socials, your domain? Anyone who shouldn't — out.

4. Is 2FA on everything that matters?

Email. Banking. Accounting software. Anything with customer data. If two-factor authentication isn't on, you're relying on a password alone — and passwords get leaked, guessed, and phished every day.

Business Account & Device Hardening is what we call this in store. It's not glamorous. It takes about an hour. It is the single most effective thing you can do to protect your business this year.

5. Are your receipts and expenses actually captured?

If you're still doing the EOFY shoebox-of-receipts dance every year, there's a better way. Expensify (and similar) lets you photograph a receipt the moment you get it, automatically categorise it, and feed it straight into your accounting software.

Set up properly, it takes about 30 seconds per receipt and saves hours at tax time. We can configure it correctly so it actually talks to your accounting software, instead of becoming another app you stop using after a week.

6. Is the device you actually work on holding up?

If your laptop takes five minutes to boot, freezes during Zoom calls, or sounds like a hairdryer — it's costing you billable time. Whether the answer is a clean install, a small upgrade, or replacing it with a refurbished business machine, it's worth a 15-minute conversation.

The honest one-line summary

The businesses that get hacked, lose data, or scramble at tax time aren't the unlucky ones. They're the ones that put this off.

Book an EOFY Business Tech Reset.

Backups, email, account security, receipts, devices — we'll work through the lot with you. Ongoing support plans available for businesses that need regular help. Find your nearest store at kingit.com.au.